The questions you ask prospective board portal providers will have a major impact on the effectiveness, efficiency and security of your board meetings. The best portal will give your board administrator confidence, and cut stay compliant with industry regulations using data rooms down on the time needed to prepare materials and will provide user-friendliness and strongest security. It allows directors who contribute significantly to fully participate in meetings, and will provide tools to ensure smooth workflow. This lets them concentrate on the strategic direction and governance.
Choose a vendor who is well-known in the industry as a provider of reliable and flexible features. They should also have an intuitive interface, be easy to integrate with your existing systems, and offer a digital signature solution that’s effective. You should also look into the company’s certifications in security (such as SOC 2, ISO 27001 or HIPAA), and any third-party audits they have completed.
It is also important to ensure that your portal is a part of the existing email system of your company and provides built-in integration with document storage solutions. This makes it simple for your company to communicate with its members via the channels that are familiar, instead of relying on emails that may be monitored outside of corporate lines.
It is also important to determine whether the vendor provides prompt customer support that is available 24 hours a day. The top portals offer a dedicated support group who will help with any issues that you or your board members might face. They are also happy to provide testimonials from other organizations who have used their service.