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An effective agenda for the board meeting sets the tone and ensures that the meeting is successful in achieving its objectives. It includes the logical flow of topics and provides the opportunity to discuss new ideas. By sticking to the agenda items, you will limit off-topic discussion and ensure that all relevant subjects are given sufficient time. The order of the agenda items is a reflection of the importance of each topic to the success of the organization.
The board meeting should begin by discussing the most mentally challenging items first. This strategy energizes your board and keeps them on their minds, and helps you feel more prepared to tackle difficult subjects.
In this section, important department and committee heads present pertinent updates and reports. Typically the executive director is the one who presents the first report. This is followed by any relevant committee reports. Sharing these updates gives the board an overview of the organization’s health and helps them align their actions with their strategic goals.
Board members bring fresh perspectives to discussions. These insights can lead to missed opportunities or suboptimal decisions if they aren’t explored. The inclusion of this open floor session on the agenda encourages engagement and offers a range of perspectives that can lead to an overall and balanced outcome.
Depending on the size of your group, you might want to consider the possibility of a predetermined amount of time per agenda item. This limits overly lengthy discussions and lets you know that there is a need to table or pass the item on to another committee. This is especially useful for time-sensitive issues that require a quick decision.